The Next Step (Veterans Transitions) Privacy Policy 2018 

Here at The Next Step we take your privacy seriously and respectfully. We believe in transparency and being upfront about our privacy practices. 

We will only use your personal information to administer your account and to provide the services you have requested from us. 

Information about us? 

The Next Step is a specialist recruitment agency for British Ex-Military, we aim at placing Veterans into meaningful work using our specially designed App and website as a platform to advertise jobs. Designed to help veterans prepare and transition into a civilian career, placing them not only into the civilian work space but also enabling them to manage their ambitions. The Next Step will empower existing and future Veterans to gain high calibre employment through an intelligent, tailored platform. 

The Next Step (Veterans Transitions) 

Berrington House

2 St Nicholas Street

Hereford

United Kingdom

HR4 0BQ

T:   +44 (0) 1432 261264

W:  www.vetsnextstep.com

Data Protection Principles

Under the GDPR, the data protection principles set out the main responsibilities for organisations.

Article 5 of the GDPR requires that personal data shall be:

“a) processed lawfully, fairly and in a transparent manner in relation to individuals;

b) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes;

c) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;

d) accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;

e) kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; and

f) processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”

Article 5(2) requires that:

“the controller shall be responsible for, and be able to demonstrate, compliance with the principles.”

How is your information used? 
Any data you upload into your profile on our App is securely stored in our system for our use, only we can see this data. We do not share this data with any third parties without your consent.

Having your information in our system allows us to look through your profile and match you to jobs that are suited to the skill set you have provided us with. 
We may use your data to: 

•   Notifying you of potential roles or opportunities

• Assessing and reviewing your suitability for job roles and training courses now and in the future

• To support you through your search for employment by sharing your CV on a semi-anonymous basis (i.e. your name will be excluded) with potential clients and recruitment partners.   

• Engaging you for a role with us or with our Clients

• Retaining a record of our dealings

• Establishing quality, training and compliance with our obligations and best practice

•  For the purposes of backing up information on our computer system

How do we collect your information? 

Examples of how We obtain your information:

• When you apply for a job via our application link on our jobs board on our website

• When you download our App

• When you send us documents via Email (CV Etc) 

• If you subscribe to our Newsletter

• Via our Social Media pages

• Online job sites such as Indeed

• Phone conversations

What type of information is collected from you? 

The personal information we collect from you may be your:

• Name 

• Address 

• Email Addresses 

• Phone numbers 

• Current and previous Work history

• Demographic Information 

• Information you provide or provided to us by your references 

• Your subscriptions to us e.g. Jobs Newsletter 

Will your Data be shared with Third Parties? 

Should we have an application from you that we are actively processing your CV and details may be passed along to a potential employer, if your application reaches this stage you will be in direct contact with us and you will have given complete consent for this to go ahead. 

We do not share your personal data without your consent.

How Long will your Data be stored? 

The length of time we will hold or store your personal information for will depend on the services we perform for you and for how long you require these. As we often support candidates with placements over many years, and potentially throughout their careers, the purpose for which we retain candidate data is often an ongoing purpose.  

We conduct regular data-cleansing and updating exercises with our candidates to ensure that 

(a) the data that we hold is accurate and 

(b) we are not holding data for too long.

You have the right to withdraw your consent at any given time, by contacting us directly on info@vetsnextstep.com

If at any point you would like to remove your App User simply login go to the “My Account” Page, Scroll down and choose delete your account this will remove all Data from our database. If you cannot login please contact us on info@vetsnextstep.com and you will be given a Data removal request form we will then remove your information on your behalf. 

Where we store your information? 

All of your information is stored securely in our database, this database consists of;

The admin controls of the App that is a secure system only we have access to.

Paper copies are stored in locked cabinets at our Head Office

In our Secure Cloud system and only shared between our recruitment team.

Your information is Also held in MailerLite should you have signed up to our Newsletter Via our website. 

Find MailerLites Privacy Policy here: https://www.mailerlite.com/privacy-policy?utm_source=newsletter&utm_medium=email&utm_campaign=data_processing_agreement_and_privacy_policy_update&utm_term=2018-05-24

 
Your Rights

In regards to data protection you have;

• The right to be informed;

• The right of access;

• The right to rectification;

• The right to erasure;

• The right to restrict processing;

• The right to data portability;

• The right to object; and

• The in relation to automated decision making and profiling.

Data Protection Officer 
Our Data Protection Officer is Matthew Hellyer, for any questions, subject access requests or If you wish to make a complaint in regards to the companies Data Protection policies, procedures or notices please use the following details, and address “For the attention of the Data Protection Officer” 

Matthew Hellyer

Info@vetsnextstep.com

The Next Step (Veterans Transitions) 

Berrington House

2 St Nicholas Street

Hereford

United Kingdom

HR4 0BQ

T:   +44 (0) 1432 261264

Changes To Our Privacy Policy 

The Next Step may change this policy from time to time by updating this page.

 If we change our privacy policy in the future, we will advise you of changes or updates to our privacy policy by a prominent notice on our website and through email (if we have your consent).

This policy is effective from 25th May 2018.

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